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Airtable

Connect Airtable and index records from an Airtable base

ClearFeed indexes Airtable records so AI Agents can use them to answer questions. Each Airtable Knowledge Source indexes one selected base. You can index all tables in the base or select specific tables.

ClearFeed indexes each non-empty record as a searchable document. Attachments, linked-record fields, and AI-generated fields are not indexed.

Connect Airtable

Before you begin, create an Airtable personal access token that:

  • Has the data.records:read and schema.bases:read scopes.

  • Can access every base that you want to index.

To connect Airtable:

  1. In the ClearFeed WebApp, go to Settings > Integrations.

  2. Find Airtable and click Connect.

  3. Enter the Airtable personal access token.

  4. Click Connect.

ClearFeed validates the token and lists the bases that it can access.

Add an Airtable Knowledge Source

  1. In the ClearFeed WebApp, go to AI > Knowledge Sources.

  2. Click Add Knowledge Source and select Airtable.

  3. Configure the Knowledge Source:

    • Name: Enter a name to display in ClearFeed.

    • Tags: Add tags to organize the Knowledge Source and connect it to AI Agents. ClearFeed adds private and airtable by default.

    • Base: Select the Airtable base to index.

    • Tables: Select the tables to index. Leave this field blank to index all tables in the selected base.

    • Auto Reindex Regularly: Enable this option to reindex the Knowledge Source every 24 hours.

  4. Click Add.

The Knowledge Source starts indexing immediately or enters the indexing queue. Its status changes to In Progress or Initiated.

An Airtable Knowledge Source can index one base. Create a separate Knowledge Source for each additional base.

Update or reindex the Knowledge Source

You can edit the Knowledge Source to change its name, tags, selected base, selected tables, or automatic reindexing setting. Changing the selected base clears the table selection. Select tables for the new base, or leave Tables blank to index all tables in that base.

Changing the selected base or tables triggers a new index. Records outside the new selection are removed from search results.

To refresh the configured tables manually, use Reindex on the Knowledge Source. See Manage Knowledge Sources for indexing statuses and management actions.

Disconnecting Airtable removes the Airtable Knowledge Sources that use the integration.

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